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Purchase orders that connect to the shipment and the shelf

Create and approve POs against your supplier records, link them to the inbound shipment and the warehouse receipt, and track supplier performance without a separate procurement tool.

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PO -> shipment -> receipt
one connected thread
Approval
workflow with role-based sign-off
Supplier
performance from your own history
Overview

Procurement & Sourcing

Procurement in QueChains is not a silo. A purchase order is raised against a supplier record, moves through an approval workflow, and stays connected to the shipment that fulfils it and the warehouse that receives it - so buyers, logistics and warehouse staff work from the same document.

Supplier records carry contact details, terms, and a performance history built from your own orders and shipments, so re-sourcing decisions are informed by data you already have.

Capabilities

What's included

01
Purchase order lifecycle
Draft, submit, approve, issue and close POs with line items, quantities, pricing and expected dates.
02
Approval workflow
Route POs for sign-off based on role and value; every state change is captured in the audit log.
03
Supplier records
Central directory of suppliers with contacts, payment terms, incoterms and category.
04
Linked fulfilment
Associate a PO with the inbound shipment carrying the goods and reconcile against the warehouse receipt.
05
Supplier performance
On-time delivery, order accuracy and value tracked per supplier from actual orders and shipments.
06
Spend visibility
Committed and received value roll up into the analytics and cost-analysis reports.
How it works

From setup to daily use

1
Raise the PO
Select a supplier, add line items and expected dates. Save as draft or submit for approval.
2
Approve and issue
Approvers sign off according to the workflow; the issued PO is the reference everyone downstream uses.
3
Fulfil and ship
Link the PO to the inbound shipment so logistics can track it and customs can prepare declarations.
4
Receive and reconcile
Warehouse receipt updates inventory; quantities and value reconcile back to the PO.
Outcomes

Why teams use it

✓
No re-keying between systems
The same PO is visible to buying, logistics and the warehouse.
✓
Controlled spend
Approvals enforce policy before an order is placed, not after the invoice arrives.
✓
Better sourcing decisions
Supplier performance is measured, not remembered.
✓
Faster receiving
Warehouse staff receive against a known PO instead of guessing.
Who it's for
  • Importers buying from overseas suppliers
  • Operations teams that own both buying and inbound logistics
  • Finance teams that need spend commitments visible early
  • Businesses replacing spreadsheets or email-based PO processes
Related solutions
Warehouse & Inventory → Supply Chain Visibility → Freight & Cost Management → Analytics & Insights →
FAQ

Common questions

Is this a full procure-to-pay suite?

It covers purchase order creation, approval, issue and receipt, tied to suppliers, shipments and inventory. Invoicing and payment tracking live in the billing module. It is designed for logistics-led procurement rather than indirect spend management.

Can approvals depend on order value?

Yes - approval routing is role-based and can be gated by value and category.

How does a PO connect to a shipment?

You link the PO to the inbound shipment record, so the same reference is visible in tracking, customs and warehouse receiving.

See Procurement & Sourcing in your operation

Start free, or talk to our team about a pilot for your logistics operation.

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